For digital meetings: our event platform

On the stage we can reach partic­u­larly large numbers of partic­i­pants, up to 100,000 partic­i­pants. At the same time, we can also stream to other plat­forms such as YouTube or Face­book. There is a back­stage area here, with its own chat and envi­ron­ment, in which we can inte­grate the speakers.

For the sessions you have to know that an infi­nite number of sessions can take place at the same time and up to 500 people can watch. At the same time, up to 20 people can unlock their camera and share their screen. The sessions can be moder­ated, so in order to partic­i­pate, the moder­ator must allow this. They can be completely open, hidden and only acces­sible with a link or only acces­sible for different ticket cate­gories. And in order to completely kill the buck, or in other words to ensure true inter­ac­tivity, partic­i­pants can even spon­ta­neously open their own sessions. The trans­la­tion to an on-site event would be, for example, that groups come together inde­pen­dently to discuss topics. Or you stand together during the break and Manuel philos­o­phizes about skydiving.

Sessions can be linked to the agenda and can only be seen when “the time has come”. At the on-site event, we call this a person control system so that nobody stands in an empty room.

The plat­form is GDPR compliant, other­wise we would not work with it. The partic­i­pants have the chance to create their profile before the event, with some infor­ma­tion such as profile picture, name, company, posi­tion, website, LinkedIn. This infor­ma­tion serves as a digital busi­ness card and is only shared with indi­vidual people if the partic­i­pant actively hands over his “busi­ness card” — this works, for example, in the area of networks, at the exhibitor stands or in the one on one meeting.

We are addressing the only real bottle­neck. Internet band­width. Before each event, one of our IT tech­ni­cians measures the band­width of the location’s internet connec­tion and contacts the in-house IT depart­ment.

In order to guar­antee a smooth inter­face, sepa­rate inde­pen­dent networks are set up for each trade. Stage, exhibitor, session and partic­i­pants. As a rule, the loca­tions already have a profes­sional service provider who can imple­ment this struc­ture. But we are also happy to bring our own service provider who special­izes in this.

No, the charm of this plat­form is that it is completely browser-based, both Google Chrome and Firefox are the recom­mended browsers. The Safari browser, Google Chrome or Firefox are recom­mended for Apple devices.

Networking is arguably one of the coolest features of the plat­form. In prin­ciple, we simu­late a coffee break, a camp­fire or speed dating. By sorting the partic­i­pants in advance based on the regis­tra­tion, we know which partic­i­pant, guest, exhibitor, speaker, orga­nizer, student, press and much more. is. Thus we can configure the entire plat­form for the respec­tive partic­i­pant. So, for example, only release corre­sponding sessions for the press. Or set up sessions for speakers only as a back­stage area. Or set up sessions only for orga­nizers as a plan­ning office. It works the same way with networking. With “Webcam Roulette” we can deter­mine before­hand which partic­i­pants will receive which inter­locu­tors. E.g. press only with exhibitors, guests only with speakers, star­tups only with investors and much more. The possi­bil­i­ties are mani­fold.

The chat func­tions are enor­mous. The higher-level chat is the event chat. This chat can always be accessed from anywhere to share general infor­ma­tion. Each inter­ac­tive section has its own chat level. The stage, every single session, every exhibitor stand and even the back­stage area of the stage has its own chat level. And to shoot the rabbit again, or to put it another way, to ensure maximum inter­ac­tivity, it is even possible as a partic­i­pant to have your own private chat with every other partic­i­pant. And now hold on tight: During the VA, every partic­i­pant has the oppor­tu­nity to send every other partic­i­pant a private video invi­ta­tion. Whis­pering during the VA, standing together during the break, discussing in the hallway, solving prob­lems. Suddenly “anything” is possible.

Exhibitors have the oppor­tu­nity to posi­tion them­selves at stands of different sizes.

With presen­ta­tions, video playlists, call-to-action buttons and live sessions directly on your own stand, the digital appear­ance is almost as good as the real appear­ance. And if we think hybrid again, the exhibitor can imple­ment a fully fledged audio and video control on his stand or, with a smaller budget, simply use his webcam to present his prod­ucts and interact directly with his visi­tors.

Yes, of course, that is also possible. You can then simply acti­vate the micro­phone in the computer and at least be heard. In any case, the powerful chat func­tions are avail­able to you to get involved.

Yes, our graphic designers have templates for all neces­sary formats and can also be made avail­able in simple programs such as Power­Point.

In prin­ciple, the event website and the agenda are suffi­cient for us to design the basic struc­ture of your hybrid event. The more infor­ma­tion and more precisely the key visuals are worked out, the better, of course. You can do it your­self, but we are also happy to take over the graphic design of your digital event.

Yes! This means that no matter from where, no matter what device, you can take part in the digital event at any time. Smart­phones, tablets, note­books and desktop PCs can be used, provided, of course, that you have an internet connec­tion.

And now we have a great advan­tage in the digital world. We can open different windows and enter different rooms at the same time. Here you should keep an eye on your audio settings, because if I take part in a discus­sion, all other rooms should of course be muted. This is also more for expe­ri­enced partic­i­pants. But for the orga­nizers it is of course a huge advan­tage to always have an eye in every room.

Since the plat­form is browser-based, the language of the menu navi­ga­tion is adapted to the partic­i­pant depending on the participant’s language. Different languages, e.g. from press confer­ences, Euro­pean works coun­cils and much more, are imple­mented by inter­preters in different sessions.

Yes, a voting system is already inte­grated as stan­dard.

Yes, that’s the high­light! We can involve partic­i­pants from all over the world, both as speakers, as spon­sors, as guests and as exhibitors. If you take a calcu­lator in hand, you will quickly come to the conclu­sion that virtual events are a real boon for the budget, if they also have the inter­ac­tivity, as with our plat­form, a digital event is an on-site event “Almost” in no way. We don’t even begin to talk about ecology.

In all fair­ness, one problem that lasts about 5 minutes is the partic­i­pants who want to get used to so much intu­itive, virtual inter­ac­tion first. That is why we have devel­oped video tuto­rials to prepare the partic­i­pants for exactly what the plat­form looks like and what options they have. Perhaps compa­rable to the brand new car in which you are sitting for the first time. The first few minutes you have to find your way around first, then the plea­sure begins. In the remaining hours, the partic­i­pants are usually so enthu­si­astic that they link the great func­tions and advanced tech­nolo­gies directly with the orga­nizer himself and this image gain is defi­nitely not to be under­es­ti­mated!

Highly Recom­mended! The speakers should defi­nitely go through these 5 minutes before the event so that they are just as enthu­si­astic and self-confi­dent on the “digital stage” as they are at the on-site event. For all of the following events, expe­ri­ence has shown that, depending on the complexity, a short dress rehearsal is recom­mended, but not absolutely neces­sary.